Our Procurement Policy sets out our broad purchasing principles, objectives and methodologies. The standards of behaviour for Council staff and Suppliers in procurement are set down in our Code of Conduct and Statement of Business Ethics.
Depending on the value of goods, works or services, we are required to use different methods of procurement to ensure legislative compliance.
All prices on this page are GST inclusive, unless noted otherwise.
Less than $150,000: Quotations
Quotations will be sought when there is no existing contract in place and they can be invited from a single supplier, multiple suppliers or from the public as a whole based on the following minimum requirements:
- below $11k: quotations not required
- $11k to <$22k: three invited verbal or written quotations
- $22k to <$110k: minimum of three invited written quotations. Above $82.5k a Request For Quotation (RFQ) may be publicly advertised at Director or Manager's discretion
- $110k to <$150k: RFQ publicly advertised
$150,000 and above: Tenders
Public tenders will be invited for purchases over $150k unless exempt from tendering under Section 55 of the NSW Local Government Act 1993. We will do so in accordance with the NSW Local Government (General) Regulation 2005, Part 7.
Tenders may either be open to the public or only invited from a select number of applicants following a public request for Expressions Of Interest (EOI).
Council may also access the goods and services of successful tenderers through collaborative arrangements with tendering agents like State Government Contracts, Local Government Procurement, Hunter Councils or Procurement Australia.
To find information on Councils' current tenders and public quotations please visit TenderLink e-tendering portal or read Tuesday's Local Government section of Sydney Morning Herald or in the local Coffs Coast Advocate.
TenderLink speeds up the tendering cycle and reduces the costs of tendering for you and for Council. Once you become a registered supplier (register below) you will be able to;
- receive an email notification of any new tenders we publish,
- download and view documentation electronically,
- participate in Forums to seek clarification or ask questions,
- lodge your Tenders with Council electronically.
Forum Q&A will be emailed to all organisations who have downloaded tender documents.
Hardcopy tender documents are also available, but are not preferred in the interests of sustainability, by contacting the Contact Officer in the advertisement. A fee may be applicable (telephone 02 6648 4000, Fax 02 6648 4199). Hardcopies are available for pick up at Coffs Harbour City Council's Administrative Centre, corner of Coff and Castle Streets, Coffs Harbour.
How To Submit a Tender
Council has created a seven-step-tendering-guide on how to submit a tender.
Evaluation of Quotations and Tenders
Offers will be evaluated on a number of criteria outlined in the tender documentation in order to determine which offer, having regard to all the circumstances, appears to be the most advantageous. Your response to these criteria will be evaluated in accordance with Council's Tender Value Selection System so in order to support your offer fully, please complete all returnable Schedules and provide the information in the format requested before the closing date and time.
How We Advise Successful Tenders and Quotations
If you are successful with your tender you will be advised via a Letter of Acceptance which formally creates the contract. You will be required to supply various documentation before works can start such as; accreditation with BNG Conserve, safety, environmental and traffic management plans, and contract Security.
If you are successful with your quotation you will be advised via a Purchase Order with a reference number at which time you can commence the supply of goods, works or services to Council.
Go to Closed and awarded Tenders
Public Disclosure of Tenders and Contracts
Council's obligation to disclose information about closed Tenders and awarded Contracts will be made publically available at Disclosure of Tenders and Contracts
More Tender Information: